Latest Updates for the UK Sponsor Management System

23 Oct 2023, 37 mins ago

The Sponsor Management System requirement to provide National Insurance numbers for Key Personnel and a Companies House Reference number for Sponsor licence holders. This blog will discuss the updated requirements which organisations  holding a sponsor licence must comply with.

As of 8 October 2023, in an effort by UKVI to increase their audit capacity, any organisation holding a sponsor licence must provide the following additional information on their Sponsor Management System (SMS).

It is now a requirement for sponsors to add both their Companies House reference number to their SMS, as well as the National Insurance numbers of their Key Personnel.

Companies House reference number:

Companies House reference numbers can be added to the Sponsor Management System via the ‘amend your organisation details’. Companies House records are publicly available and checks with Companies House will be completed by the UK Visas and Immigration (UKVI) when sponsor requests are considered.

This new requirement is intended to facilitate more effective checking and aid the migration of sponsors. UKVI will subsequently be able to monitor any reportable events, such as a change in the size of a company or changes in the ownership of a company. 

UKVI advise that updates to a sponsor’s Companies House reference number are made immediately and are not subject to their approval. They advise organisations to add their Companies House reference number at their earliest convenience.

Companies House reference numbers will help ensure that the UKVI are checking the details of the correct legal entity, and that the details held by Companies House are consistent with those held by UKVI.

National Insurance numbers for Key Personnel:

Following this update, it is now a requirement for organisations to provide the National Insurance number of their Authorising Officer (AO) and Key Contact (KC), either if they are being replaced or if the details of the current AO and KC are being amended.

If the individual holding this position does not have a National Insurance Number, they will be asked to provide a valid reason as to why they do not hold one or evidence that one has been applied for, which may affect the outcome of their request. A similar process was introduced earlier this year for Level 1 users.

Organisations are asked to provide the National Insurance Number of their Authorising Officer, Key Contact and Level 1 Users at their earliest convenience. This will help establish that those nominated to these positions satisfy the criteria to hold them.

Please note that it is important for sponsors to ensure that the details provided are correct and that they have complied with their duties as a sponsor.

How Gherson can assist

Gherson’s Immigration Team are highly experienced in advising on UK visa matters. If you have not found an answer to your question, or if you would like to talk to us about your specific circumstances, please do not hesitate to contact us for advice, send us an e-mail, or, alternatively, follow us on TwitterFacebookInstagram, or LinkedIn to stay-up-to-date.

The information in this blog is for general information purposes only and does not purport to be comprehensive or to provide legal advice. Whilst every effort is made to ensure the information and law is current as of the date of publication it should be stressed that, due to the passage of time, this does not necessarily reflect the present legal position. Gherson accepts no responsibility for loss which may arise from accessing or reliance on information contained in this blog. For formal advice on the current law please do not hesitate to contact Gherson. Legal advice is only provided pursuant to a written agreement, identified as such, and signed by the client and by or on behalf of Gherson.

©Gherson 2023