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Risk Assessment

By                    : Diana du Bruyn 

Date                : July 2020, revised August 2020

Abbreviations :  Social distancing  SD

 

Circumstance / Situation/ Event 

Risk

Should we avoid this?  Can we avoid it?  If not do it differently 

What are we doing already to minimize risk 

What can we do to minimize risk further?

What do we need to do to implement further measures 

Who is going to do this and by when.  Has this been done?

Travel To work

Risk of infection if unable to follow 2m SD

Cannot avoid 

Staggering start and end time.  Core working hours are 10-3, this enables employees to travel outside of peak times if necessary of 10-3

Provide masks 

Purchase masks 

Done

Employee feeling ill 

Risk of infection to other employees

 

Advising employees not to come into the office if they are not feeing well, or to go home if they do not feel well 

 

Advise employees to stay at home if not well 

Done

Client feeling ill 

Risk of infection 

 

Signage requesting people not to enter workplace if not feeling well

 

 

Done

IT Tasks

Risk of infection if IT personnel work at employees work stations 

Avoid as much as possible by logging on to employees computers remotely 

Logging on to employees computers remotely , only approach workstations where absolutely necessary 

Provide gloves and masks and antibacterial wipes.

Ask employee to move away from their desk while IT staff provide support

Purchase Gloves, wipes and masks 

Done

Client in office

  • greeting the client 
  • directing client 
  • client in meeting

Risk of infection if unable to follow 2m SD

Cannot avoid 

Maintaining 2m SD

Using hand sanitisers

Have signage 

Put up signage asking people not to enter the offices if they do not feel well

Done 

Kitchen 

Risk of infection if unable to follow 2m SD

Avoid using kitchen, use less 

Have only one person in Kitchen at a time

Provide paper coffee cups etc.  Recommend staff bring food which does not require the use of the kitchen 

Paper cups

Sugar sachets

Stirrers

Bottled water 

Done 

Entrances

Risk of infection if unable to follow 2m SD 

 

Use swipe cards to gain access 

Use hand sanitiser

Put up signage 

Done  

Lifts

Risk of infection if unable to follow 2m SD

 

Avoid lifts if possible: use stairs 

Avoiding lifts 

Use hand sanitiser on entering the office.

 

 

Copiers

Risk of infection if unable to follow 2m SD

 

Cannot avoid altogether can minimize by working as paperless as possible

Trying to work as paperless as possible 

Only one person at the copier station at a time.

Use antibacterial wipes to wipe controls after use 

Signage 

Antibacterial wipes in place 

Do signage

Antibacterial wipes available 

Printers

Risk of infection if unable to follow 2m SD

 

Cannot avoid altogether can minimize by working as paperless as possible

Trying to work as paperless as possible

Only one person as a printer at a time.  Have antibacterial wipes at all times 

Signage

Antibacterial wipes 

Do signage

Antibacterial wipes available

Physical Files

Possible risk of multiple people using same file 

Can avoid by having minimal people working on the same file 

Have single people work on a physical file or bundle  

Work paperless as much as possible

 

 

Post

Possible risk of multiple people working on the post 

Can avoid by having minimal people working with the post 

Have a single person work on the post 

Work paperless as much as possible.

 

 

Deliveries and Couriers

Possible risk of infection if courier is ill

Can avoid by asking people who are ill not to enter the office 

Can maintain a 2m SD

Use hand sanitiser after accepting delivery

Put up signage 

 

 

Reception

Possible risk of infection if receptionists are unable to maintain a 2m SD or use the same equipment

Can avoid by having one receptionist at a time and by receptionists using different phones and equipment

 

Receptionists have their own equipment.

Regularly use hand sanitiser. 

Have only one receptionist at a time 

 

 

Desks and personal equipment

Possible risk of infection if people share desks

Can avoid by not permitting people to share work stations 

Each person has own work station.

Maintain cleaning of each work station  

No hot-desking permitted at present.

 

Maintain cleaning 

Office meetings 

Risk of infection of people being unable to maintain 2m SD

Can avoid risk if meetings are held such that 2m SD is possible 

Have meetings in open areas if possible 

If not possible to have meeting in open area, hold meeting in rooms large enough to accommodate the 2m SD 

 

 

 

 

To be reviewed in October 2020 or if Government Guidance changes 

 

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For advice on immigration, nationality, extradition or human rights, please contact us now.

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